infoodle financial features

We can do alot with the finances - take a look at the options.


1. Importing the data

When you receive money, you can receive it through various sources and those sources expose their data in a variety of ways. infoodle provides many functions to enable you to import this data easily.

xero
This is an automated feed. We import reconciled bank transactions, invoice payments, account codes, tracking categories, contacts and bank accounts based on the schedule you setup in infoodle. The data is pulled down often, 24hrs a day. In addition you can take a batch of transactions created by any of the other methods and send these to xero as a receive money transaction. Some more information on xero is available here.

Bank statements
If your bank supplies OFX or QIF file formats (check your online bank page), then we can import these files. You can then determine which transactions you wish to process or not.

Pushpay
If you use pushpay.com, they supply a CSV file that enables you to analyse the donations you have received, how much, when and by whom. infoodle can import this file.

Give a little
If you use the givealittle.co.nz website to raise funds, they also supply a CSV file containing information on the people who have donated. infoodle can import this file too.

Paypal
Likewise paypal.com provide a CSV file of transactions. Again, we can import this file.

Credit cards
We support a range of credit card processors (eway, paymentexpress, flo2cash). An infoodle form can be created which enables people to provide their information and donations directly to you. The data (names, email address - what ever you need) is stored in infoodle, and the payment is taken and placed into your account by the payment gateway. The required financial records are automatically created for you.

Manual payments
If people choose not to use credit cards on the forms, you can give them the option to provide an off-line payment method, at which point you can manually add the payment. Again, infoodle will automatically create the required records to track the financial information.

Your own CSV data
We have created the import process in a way that enables you to specify the columns of where the relevant data resides. So aslong as you have the basic details - we can import it for you.

Manually enter a single transaction
This enables you to enter the detail of the transaction, searching people by a variety of methods and identifying the make up of that transaction. These are added to a batch which can then be sent to xero.

Manually enter in bulk
This is a quick entry form to enter a collection of transactions that are all the same in settings e.g. date and account code.

Manually enter on behalf of others
There are occasions when a person or organisation donates, but it represents an amount given by several other people - and it is those other people who need the receipt. This is a collective transaction.

2. Processing the transactions

For all the above methods (except form based methods), you are presented with a reconcile screen which shows you how infoodle has interpreted the data presented to it unless you have trained infoodle to automatically reconcile matching transactions.

This can then be imported or not, split into multiple transactions. Each transaction (or split) can be assigned to a person by their name or giving number (or other search methods). You can identify the account code, whether it is tax rebatable or not, and whether it was taxed.

In addition, each transaction can be identified as being given by the individual - in which case the receipt is made out in the individuals (e.g. Mr & Mrs Smith) name. Alternatively you can opt to issue the receipt in a name associated with the household or organisation, or use an alias for the receipt.

3. Visibility of transactions

Having reconciled these transactions you can view the detail in the individuals profile page to see their activity by year or in total. These can be exported too.

You can generate graphs to visually view the data.

You can use the data to segment the people in your database in conjunction with the other reporting fields. e.g. you can ask "Who gave over $50 during October to our Building fund who is Male and aged 30-50 and has been a member for the past 6 months". or "How much money did we receive against this account code this financial year that is tax rebatable". These queries are built by you - with our simple query tool, no query language needs to be learnt!

4. Receipting the transactions

You can opt to receipt all or specific transactions for an individual. You can filter the transactions you have based on account code, year, tax rebatable, one-off (adhoc) or summary (annual) receipting, specific batch and others.

You can design your own templates for the layout of the receipt using our available fields such as receipt number, list of transactions, total amount and many more. You can included logos and scanned signatures or just print on your letter head after adjusting page size and margins. You are in control.

You can even default templates to be used for specific account codes or membership codes etc. These preset the receipt screen so you can quickly just press 'generate' to output the receipts.

Receipts can be printed by you, or emailed directly from infoodle.

Summary

infoodle provides a flexible and sophisticated set of functions around the receipting to ensure that your receipts are valid and correct. The screens are designed to enable you to save hours in the generation of your receipts and reports to provide an accountability trail of how the money was received.

Contact us if you wish to discuss these further.