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5 Huge reasons why churches should use Xero

Having an accounting system that is easy to use, allows for accountability, is fast and accurate are important factors for a church. Here are 5 Huge reasons why Xero is so good.

Monday 16th April 2018

1. XERO IS EASY

Churches often have difficulty finding willing people with appropriate computer & accounting skills to fill the bookkeeper or treasurer role

No complicated Software Installations Xero is completely web-based. Simply login from the Xero website and you have access. Both Mac & PC can be used
No updates or upgrades necessary Xero updates the software every 6-8 weeks. All compliance changes are automatically provided.
No Back ups required Xero runs offsite backups nightly, full backups weekly and transaction log backups of our database every 10 minutes
Xero has so many easy to use features Easy to Navigate around the software
Easy to Find information – Searching is very Powerful
Easy to enter transactions & reconcile – with features to make doing bookkeeping and accounting easy

2. XERO IS FAST – SAVES SO MUCH TIME

Church Volunteers are very busy people and often work out of business hours. Churches want to minimize the amount of time on administration without compromising the quality.

Automatic Bank Feeds from most major banks – automatically import yesterday’s bank transactions significantly speeds up data entry & reconciling
Customizable Bank Rules automatically and consistently create and code your transactions
Bulk Data entry functions Used with Bank Rules can quickly enter and catch up many transaction in a couple of clicks
Repeating Transactions Xero automatically creates Journal, Sales & Purchases. Invoices can also be set up to be automatically sent to customers – eg for rental properties and weddings (say 2 weeks before the wedding)
Find & Recode Errors or changes in structure can easily be found and recoded in bulk
Employee Portal Employees can see payslips, Payment Summaries, submit timesheets and leave requests
  • Automatic Superannuation
Using Click Super – Australia’s largest Super Clearing house. SuperStream compliant
You can go Paperless Documents can be emailed directly to your Xero account and attached to every transaction – so good for auditors
Direct ATO Lodgements Tax File Declaration forms & Annual Payment Summaries can be lodged directly from Xero

3. XERO EASILY PRODUCES FINANCIAL REPORTS

Churches need easy access financial reports for the total organization as well as separate ministries, departments and events

Xero’s reporting Profit & Loss reports can be pre-produced in many formats
  • Xero’s tracking
Easy to produce financial Reports for ministries, departments, properties & events
  • Flexible Financial Reports
Almost any Profit & Loss/Balance Sheet format can be produced for internal & external reporting

4. ACCESS FROM ANYWHERE BY UNLIMITED USERS

Churches may have many people involved in financial management – administrators, bookkeepers, treasurers, Wardens, Parish Councilors, Auditors most in different locations

Xero can be accessed any where there is internet Access to your data is possible from any where there is internet. You can use other computers, iPad or smart phones. The Internet does not need to be fast
  • Xero allows Unlimited Users
All approved people can have appropriate access: Office administrator, treasurer, bookkeeper, accountant, warden, parish council member & auditors.
  • Attached Documentation
Appropriate users can see supporting documentation

5. XERO IS SECURE

Churches are concerned about the security of its data

Xero security is far more secure than we can possibly achieve ourselves Xero is committed to the security of our customers’ data and provide multiple layers of protection for the personal and financial information. Our own computers can crash & backups fail. Xero says: “Our software has never been breached and we have never lost any customer data. We invest heavily to protect your sensitive financial information against unauthorised access and system failures, ensuring your data is guarded to the highest level.”
Data is encrypted using industry-standard data encryption, multiple layers of firewalls are in place, all access to our data centres and servers is controlled and monitored 24/7, and we perform regular security audits.

Posted with permission by Jeanette Korporaal